December 9th, 2008 by SwaraTech

E-mail Filtering

You can block an e-mail using spam filters. There are many definitions of spam, but one particularly useful one is the following:

Spam is the electronic version of junk mail, and has been around since the Internet was created. E-mail filters are a way of filtering your e-mail to remove unwanted mail based on a variety of criteria. You can block any sort of e-mail, not just mail of a commercial nature. Blocked mail can be deleted automatically or sent to another e-mail address or script. These filters are quite flexible - some examples are provided after the instruction on how to add a spam filter below. All filters are cumulative.

Useful spam links:

• Six simple things you can do to prevent spam
• Alternate definition of spam
• Usenet definition of spam

Also refer to Spam Assassin for another approach to dealing with spam.

To add an e-mail filter:

1. Click on the E-mail Filtering link in the Mail area.
2. Click on the Add Filter link.
3. Click on the required header field in the first drop-down list. These are the various fields in any e-mail message.
4. Click on the required filter action in the second drop-down list. This action will act on the text entered in the third field.
   • equals - match the text exactly (whole words only). “Credit” will block “Credit”.
   • matches regex - matches the text based on regular expression (regex) rules. Regular expressions are a powerful but complex area. You do not need to use regular expression filters for most circumstances. Refer to these two good introductory tutorials - Using Regular Expressions and Learning to Use Regular Expressions - for more information.
   • contains - match the specified text in any circumstance. “porn” will block “porn” and “pornography”.
   • begins with - match the specified text when it is the beginning of a word. “porn” will block “porn” and “pornography” but not “teenporn”.
5. Enter the filter text in the third field. This text is case sensitive.
6. Enter the destination for the filtered e-mail in the Destination field. There are three separate types of destination:
   • Destroy the e-mail - Enter Discard in the field.
   • Redirect to another address - Enter the e-mail address to which to redirect the e-mail.
   • Redirect to a script - Enter the full script path on the machine that hosts your web site.
7. Click on the Activate button.

Example:

• To redirect all e-mail from “name@sampledomain.com”, enter: From, equals, name@sampledomain.com, test@domain.com
• To delete all e-mail from sampledomain.com, enter: From, contains, sampledomain.com, Discard
• To delete all references to pornography, enter: Any Header, contains, porn, Discard
• To discard all e-mail that Spam Assassin has marked as spam, enter: SpamAssassin Spam Header, begins with, yes, Discard

(3 votes, average: 4.33 out of 5)

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December 6th, 2008 by SwaraTech

You should not export items (item: An item is the basic element that holds information in Outlook (similar to a file in other programs). Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.) that were created in multiple languages or in a language that is not supported by your system code page to a file type that does not support Unicode. For example, if you have items that were created in multiple languages in a Microsoft Outlook Personal Folders file (.pst), you should not export the items to a Microsoft Outlook 97-2002 Personal Folders file (.pst). The latter file type does not support Unicode. Therefore, all items that contain characters in a language other than those supported by the system code page in text fields other than the body of items, such as To, Subject, and ContactName and BusinessTelephone Number properties of Contact items, will be interpreted incorrectly and displayed as question marks (?) and other unintelligible text.

1. On the File menu, click Import and Export.
2. Click Export to a file, and then click Next.
3. In the list, click Personal Folder File (.pst), and then click Next.
4. Click the folder that contains the messages you want to back up. If the folder contains a subfolder that you want to include, select the Include Subfolders check box, and then click Next.
5. Under Save exported file as, click Browse, and then specify a name and location for your backup file, for example, Mail Backup.
6. If you back up a .pst file that you have backed up to before, click one of the following:Replace duplicates with items exported Existing data will be overwritten with the information in the file being exported.Allow duplicate items to be created Existing data will not be overwritten, and duplicate information will be added to the backup file.

   Do not export duplicate items Existing data will be kept, and the duplicate information in the folder will not be copied to the backup file.

7. Click Finish.

(2 votes, average: 5 out of 5)

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